Job Title: Facilities Operations Management

SLAC Job Postings

Position Overview

SLAC's Facilities and Operations Division manages one of the world's premier science facilities on a 400+ acre Stanford site with 150+ structures for the Department of Energy. Our Building and Space Management team is seeking an energetic member with experience in facility management (preferably in a laboratory environment) on a large complex. Members of this team are responsible for providing customer services for multiple Science Directorates in support of 1600+ staff and associated facilities. As a member of the Building and Space Management team, you will partner with the Laboratory Science Directorates to manage office and laboratory buildings within a collaborative team, but with limited guidance. Work is typically comprised of 30%-time contribution towards project leadership and team contribution, and 70% as a technical contributor working both in the field and in an office environment.

Your specific responsibilities include:
Maintain high-level client relations with building occupants and business managers, representing all of Facilities and Operations. Coordinate facilities operations and engineering services and work independently to develop solutions. Support activities such as engineering analysis, maintenance, repair, and upgrade efforts for building/equipment, and systems servicing complex facilities infrastructures. Perform as operations and system engineering point of contact and technical expert for complex infrastructure systems engineering operations and services as defined above. Support preventive maintenance plan by coordinating and integrating utility usage/optimization (monitor usage, gather info, provide recommendations, follow-up, shutdown requirements). Initiate and coordinate work requests, monitor completion; monitor and manage maintenance budget; coordinate and monitor preventative and predictive maintenance activities, service calls and ensure services completion. Assess metrics, monitor and report related trends; perform initial condition assessments of technical systems and equipment, or troubleshooting (formulated by Facilities Services manager, Engineer or another group), analyze test results and data, report status and provide recommendations. Coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend, and implement process modifications for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics. Conduct duties as a project coordinate, including organization, scheduling, budgeting, and implementation. Participate in meetings to keep area manager and technical staff apprised of project progress, status, quality, and schedule. Enforce compliance with health and safety policies and procedures based on regulatory guidance. Assist with developing training manuals and safety guidelines, and train technical staff. Perform specialized, diverse work activities and oversee larger complex buildings for a school or central unit. Coordinate solutions, working independently, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of a complex facility. These facilities are defined as a building posing greater regulatory and/or safety risk impact to the Stanford community or non-laboratory, multiple buildings with broader scopes of responsibility. This is an individual contributor role. Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing recordkeeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers. Perform condition assessments on appearance, equipment, or troubleshooting, analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events). Serve as property operations / maintenance point of contact for facilities' issues in complex facilities as defined above; initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends. Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation. Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery. Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned). May oversee and supervise assigned staff engaged in supporting the physical environment and building systems. Other duties may also be assigned To be successful in this position you will bring:
Bachelor's degree and five years related, demonstrated technical facilities management experience, or a combination of education and relevant experience. Experience applying facilities engineering principles and building/equipment maintenance practices to perform technical services and support. Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups. Ability to coordinate daily activities including work scheduling, quality assurance, program validation, and monitoring of maintenance activities. Demonstrated experience working with subcontractors/vendors and demonstrated ability to monitor project activities and ensure compliance with internal/external regulations. Ability to write clear documentation, perform administrative duties involving facilities operations, engineering activities and projects. Excellent written and verbal communication skills. Strong presentation skills. Demonstrated competency in computer operation including Microsoft Office suites including Word, Excel, PowerPoint, MS Project Schedule, Outlook, and SharePoint. Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control. Certifications and Licenses:
A valid driver's license and a clean driving record. SLAC Employee Competencies:
Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner. Self-Development: Pursues a variety of venues and opportunities to continue learning and developing. Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes. Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward. Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes. Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages. Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals. Physical Requirements and Working Conditions:
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. May work extended hours during peak business cycles. Frequently stand/walk, seated, performs desk-based computer tasks. Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds Work Standards:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety, and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1-General Policy and Responsibilities: http://wwwgroup.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu ------------------ Classification Title: Facilities Specialist 3 Grade: I Job code: 4373 Employment Duration: continuing The expected pay range for this position is $83,000 - $128,400 per annum. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.