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Posted by: Alutiiq, LLC on Jan 04, 2023


Location:

China Lake , CA

Job Description:

Position Overview:

The position will provide support to the Corporate Customer Support Department (CCSD), Naval Air Warfare Center, Weapons Division (NAWC, WD) located in China Lake, CA. The Communications and Organizational Support Division, within the CCSD, provide administrative products and services to reinforce all NAWCWD operations.

Primary/Major Duties and Responsibilities:
The Secretary resides within customer's office spaces and is integral to the day-to-day activities of the supervisor and staff; will work somewhat independently performing various clerical and secretarial duties. The Secretary will be required to interface with personnel that they directly support as well as others resident in the office. The Secretary will act in a professional manner, coordinate schedule with other staff members and or co-workers, and ensure duties and office coverage are priority. This position will require meeting, greeting, and directing a multitude of people throughout a day in person or via phone conversation. Regular and recurring duties will include responding to customers requiring support, responding to email, responding to telephone callers and other requests for services. This position will provide customers with accurate and complete information on administrative support processes, procedures, and documentations requirements. Prepare and review official correspondence, ensure that proper format, grammar, and spelling are used in creating, editing, and preparing documents. The Secretary shall be responsible for building and equipment maintenance, telephones, personnel moves, and assisting with facility upgrades. The Secretary shall track incoming and outgoing personnel, update org charts, and call in CSRs and MAC requests. The Secretary shall assist with on boarding of new personnel by preparing badging paperwork. The Secretary shall maintain muster list and assist with muster data calls. The Secretary shall interact professionally with all levels of management within NAWCWD both internal and external. The Secretary shall ensure familiarity with the NAVAIR and NAWCWD concept of operations and observance of safe and effective work habits, including Information Assurance and protection of classified/ confidential/Privacy Act information. The Secretary shall monitor and safeguard Privacy Act information. The Secretary shall generate off-center security clearances for staff and renew annually. Maintain log for SAAP badges and office door keys. The Secretary shall ensure that any classified correspondence/material is properly prepared per DON instruction before mailing. The Secretary shall ensure all classified material is properly controlled to eliminate infractions or violations. Update security containers, cipher, and padlock combinations as required. The Secretary maintain and purchase office supplies using the Military Standard Requisitioning and Issue Procedures (MILSTRIP). The Secretary shall provide escorting for U.S. and Foreign National visitors as assigned. The Secretary shall assist with inventory and inventory control programs. The position will be responsible for customer calendars, coordinate meetings and keeping calendar on track throughout the day. Additional duties will include duplication and routing of documents, scheduling meetings, and conferences to include setup and facilitate video teleconferences. The contractor will provide support to executive level meetings, will act as the primary/backup point and facilitator of meetings, conferences and VTCs held within the Management Information Center (MIC); will schedule VTC's, provide VTC setup, and meeting facilitator as determined by the staff office operations officer. The contractor will operate within the Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and other systems (SharePoint, VTC support, and DTS) daily. The contractor will prepare and review travel orders, process vouchers, and other forms required utilizing the government travel systems, such as Defense Travel System ensuring travel is in accordance with Joint Travel Regulations (JTR). The contractor shall identify and request approval from the technical point of contact (TPOC) for each person expected to require access to a Government facility and authorized to open/close the facility. The Contractor shall provide support to include opening facilities, unlocking entry combinations, annotating the Security Container Check Sheet (Standard Form 702), turning the magnetic open/close sign to "open", deactivating the alarms, and visually inspecting the area for unauthorized signs of entry. The Contractor shall provide support to include closing facilities by performing an "end of the day" security check and annotating the Activity Security Check Sheet (Standard Form 701), setting the alarm, exiting the facilities, locking the combination locks, annotating the Security Container Check Sheet (Standard Form 702), and turning the magnetic open/close sign to "closed." If the facility cannot be secured, the Contractor shall contact the appropriate Security Coordinator and/or additional designated DoD POCs. The contractor shall be responsible for accommodating the above responsibilities up until but not to exceed the end of the core hours. As no overtime is allowed on this contract, security checks shall be scheduled accordingly. Administrative support may require supporting executive staff with office responsibilities to include budgeting, personnel records and payroll and other duties as assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Required Qualifications and Experience:
High school diploma or GED. Three years' experience Ability to work independently on routine office tasking and work efforts. Ability to operate proficiently utilizing Windows Office suite of software to include Microsoft Word, Excel, Power Point, MS Teams and Outlook. Knowledge of the NAWCWD organizational structure is a plus. Communicate effectively orally and in writing Interact professionally with all levels of management within the organization Ability to get and maintain a SECRET clearance.

Ability to perform essential job functions while complying with all state, federal or local COVID mandates with or without reasonable accommodation. Afognak Native Corporation, Afognak Commercial Group LLC, Alutiiq LLC and their subsidiaries are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, citizenship, disability, protected veteran status or any other characteristic protected by applicable federal, state or local laws.

Pay Rate:

Unspecified

HR. Website URL:

https://alutiiq.hua.hrsmart.com/hr/ats/JobSearch/viewAll

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About Alutiiq, LLC

Alutiiq, LLC is a wholly owned subsidiary of Afognak Native Corporation, an Alaska Native Corporation (ANC) formed under the 1971 Alaska Native Claims Settlement Act. We are dedicated to delivering cost-effective, quality services and solutions to our customers. Placing the customers’ interests first, we strive for trusting, long-term, and mutually beneficial relationships. Our subsidiaries compete in the SBA’s 8(a), HUBZone, and small business programs, as well as extensive unrestricted opportunities. Our companies have embedded, industry-recognized quality systems such as ISO, AS, and CMMI certifications and collectively employ over 5,000 professionals, many holding government security clearances or project management credentials (PMP).? Our companies have a track record of exceptional performance with proven results in a wide range of disciplines. We are committed to attracting and retaining a world-class workforce. Our corporate culture is guided by traditional Alutiiq values. We foster a team atmosphere where innovative solutions are encouraged and every employee has the opportunity to enjoy professional growth and development.

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