Job Title: Subcontract Administrator
Posted by: The GBS Group on Oct 19, 2021
Location:
Virginia Beach , VAJob Description:
The GBS Group, an engineering services and consulting firm in Virginia Beach, VA, has an opening for a Contract Administrator. The GBS Group is a commercial and government engineering services firm with a variety of contract types. Our Headquarters is located within 10 miles of the Virginia Beach resort area and downtown Norfolk's Waterside District and includes a 24x7 Operational Support Center monitoring all client installations in North America as well as a world class lab with configurations of all client hardware and software systems.
Responsibilities include but are not limited to
Prepare and administer subcontract agreements, purchase orders and subsequent amendments. Negotiate terms and conditions, perform analysis of price reasonableness and creation of the subcontract document. Prepare and negotiate Non-Disclosure agreements and Teaming agreements. Responsible for monitoring subcontractor performance, including the management of the deliverables and payment of invoices. Review subcontract invoices for accuracy, availability of funding and in accordance with the purchase order terms and conditions. Data entry of purchase orders into the accounting system and various spreadsheets. Monitor subcontractor funding and period of performance and update spreadsheets Prepare the solicitation document for complex acquisitions to include statements of work, terms and conditions or flow-down terms and conditions, bid or performance evaluation factors, and other measures incorporated into the Requests for Proposal as appropriate for the procurement. Keep fully informed on all subcontracts standards and policies. Assist in the creation of new subcontract templates and forms where necessary and update procedures. Ensure that the subcontract is in accordance with legal requirements, customer specifications and company policies. Consults with Operations technical staff, and resolves matters of disagreement between the company and potential subcontractor. Develop and maintain Subcontract files. Obtain and track subcontractor Certificates of Insurance, annual Reps and certs, W9 etc. Perform subcontract closeout.
Qualifications - Candidates must possess the following professional experience and qualifications:
Bachelor's Degree in Business Administration, Finance, Accounting or similar field. 3+ years' experience in federal and/or commercial subcontracting. Knowledge of the FAR and related compliance requirements. Understanding of the various contract types and when they should be utilized. Must be able to obtain and maintain a Secret Clearance. Excellent verbal and written communication skills and negotiation abilities. Ability to work well in a collaborative business environment with peers within the subcontracts and contracts group as well as business development team members and project teams. Strong analytical skills.
EEO Statement
The GBS Group is an equal-opportunity employer. Employment decisions will be based on
legitimate, nondiscriminatory business reasons, including merit, qualification, experience, and
abilities. Our employment policies will not be influenced or affected by an applicant's or
employee's race, color, religion, sex/gender, sexual orientation, gender identity or expression,
transgender status, national origin, age, disability, marital or familial status, pregnancy,
military/veteran status, genetic information, or any other characteristic protected by law. This
policy governs all aspects of the employment relationship, including but not limited to selection,
job assignment, compensation, discipline, promotion, termination, and access to benefits and
training. Any employee who feels that he or she is or has been the victim of illegal
discrimination or violation of this policy should immediately notify the Chief Administrative
Officer or Human Resources. Employees may file a legitimate or good faith discrimination
complaint without being subject to reprisal.
Pay Rate:
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About The GBS Group
The GBS Group provides technical services and products to commercial, government, and industrial clients across the Energy, Federal, and Transportation sectors. We offer a wide range of services, with specialized expertise in reliability and maintenance engineering, enabling technology designs and applications, software development, controls and automation systems, and life cycle maintenance and management. The professionals at The GBS Group design and deliver technical services and solutions to locomotives and passenger rail consists, naval and maritime ships and special purpose platforms and assets. Solving your toughest challenges is what drives us at The GBS Group. From planning and design to installation, troubleshooting, and operations and maintenance, we customize our services to meet your business and project goals. We provide technical consulting and engineering services to customers in several key industries across a broad spectrum of services. Founded in 2005, GBS has offices strategically located to best serve our customers, including Virginia Beach, Virginia (corporate headquarters), Philadelphia, Washington, DC, and Montreal, Quebec. As an employee-owned and small business registered our corporate mission revolves around our customers and the following keys to our success: • Dedicated to solving the customers' hardest problems and toughest challenges • Provide cost-effective solutions for life cycle and asset management • Hire the most sought-after people who bring value and reward their successes • Provide maximum value by outperforming on all projects and delivering within budget We work collaboratively, sharing ideas and resources to be sure that we outperform on our tasks. We deliver what we promise. We treat our clients very well and they continue to hire us year after year for new and expanded projects. At The GBS Group, our goal is to recruit, hire, and develop talented engineers, technicians, analysts, programmers, and administrative experts. Our employees support projects across multiple industries in the US, Canada, and overseas. We serve customers in an atmosphere of trust, high integrity, and dedication. We are seeking people who have the attitude necessary to create innovative solutions within a team that thinks outside the box and sees every challenge as a new opportunity for learning. We provide excellent benefits for full-time employees, flexible work schedules, and a friendly, collegial work environment. Full-time employees receive 10 paid holidays and a participate in a competitive Paid Time Off (PTO) accrual policy. We have full and part-time opportunities available for engineers, technicians, software engineers, programmers, naval architects, finance, contracting, interns, and other administrative positions. Interested applicants should submit a cover letter and resume to jobs@thegbsgroup.us, referencing the job position if posted at www.thegbsgroup.us/careers or “general inquiry” if not. The GBS Group is proud to be an equal opportunity employer. We pledge equal access to employment, facilities, and programs, regardless of race, color, creed, religion, sex, age, disability, national origin, veteran or marital status.