Job Title: Administrative Assistant

Background

The U.S. Nuclear Regulatory Commission (NRC) is proud to be ranked as a BEST Place to Work in the Federal Government. We've earned our top ratings by creating a work environment rich in opportunity, diversity, leadership training, teamwork, and work life balance. Help guide our nation into the next generation of nuclear safety! Begin a challenging career with the U.S. Nuclear Regulatory Commission where you can be part of a select group of professionals who protect people and the environment with the peaceful use of nuclear materials in medicine, industry and research.

Duties

As an Administrative Assistant with the US Nuclear Regulatory Commission, you will review incoming correspondence to keep informed of work performed in the Division. Review correspondence for grammar, correspondence procedure, and proper concurrence. Perform research as necessary on incoming correspondence, assembling all background material including staff papers, reports, regulations and maintains the supervisor's calendar, handling appointments, as well as arranging meetings and conferences, using own discretion, and advises supervisor of such appointments, meetings, etc. Coordinates and adjusts schedule as necessary to meet daily office itinerary. Types letters, memoranda, reports, and other correspondence for the Director, utilizing word processing equipment or other automated systems. Acts as liaison in administrative matters involving scheduling of meetings and conferences between the Director and the Executive Director for Operations, the Commission, representatives of private industry, and top policy groups of other Government agencies. Serves as receptionist for the Division. Receives visitors, including representatives of licensees, government officials, and NRC staff. Uses own discretion in determining which persons will be seen by the Director, or if other staff members can handle the visitor. Composes correspondence of a nontechnical nature. Follows up with staff members on actions desired by the Director to assure effective control of Division activities. Maintains a system, manually or utilizing an automated tracking system, for the proper operation of the Division for handling controlled correspondence or action items in a timely and efficient manner. May be required to serve as the backup to the Office Director's Administrative Assistant. Coordinates administrative work in the Division being done by other Administrative Assistants.

Qualifications

In order to qualify for this position, you must have at least one year of specialized experience at the next lower grade level in the Federal service or equivalent experience in the private or public sector.

The ideal candidate for this position will be able to demonstrate the following:

1. Proficiency with microcomputer-based word processing applications, including Microsoft Office (Word, Access, Excel, Outlook, PowerPoint), appointment calendars, emails, and other database applications.
2. Knowledge of proper grammar, spelling, punctuation, and correspondence procedures sufficient to prepare and review outgoing material for correctness, proper format, and completeness.
3. Ability to provide administrative support in a variety of areas (time and attendance reporting, travel, meetings, records management, calendars, etc.)
4. Ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines.
5. Ability to effectively communicate orally and in writing and to deal tactfully, efficiently, and professionally with all levels of personnel.

How to Apply

Visit www.nrc.gov Review the NRC Opportunities page and click on “view a list of current NRC vacancies, please visit USAJobs EXIT.” Find the Administrative Assistant Job Announcement Number ALL OFC-2019-0017 and apply on-line by September 9, 2019. If you are viewing this opportunity after September 9th please visit NRC’s website and discover additional opportunities for which you might be interested.