Job Title: SR. ADMINISTRATIVE COORDINATOR - ENVIRONMENTAL & SAFETY SYSTEMS
Posted by: Southwest Research Institute on Dec 01, 2022
Location:
San Antonio , TXJob Description:
Who We Are:
Environmental and Safety Systems Department is responsible for ensuring that the operations and activities performed within the Institute are a model of excellence in environmental and safety practices.
Objectives of this Role:
Serve as receptionist for the Environmental and Safety Department workplace, promptly greeting and directing visitors to staff, answering and transferring phone calls and emails, and sorting and delivering mail.Provide general administrative support for the department to include filing, coordinating meetings and schedules, and maintaining department equipment, supplies, and shared workspaces.Provide tracking and monthly reports on behalf of the department as part of regular reporting to executive management.Manage the SwRI provided personal protective equipment programs such as safety shoes and prescription safety glasses.Provide administrative support, resolve complex administrative issues, and handle diverse routine and non-routine tasks with minimal supervision. Review and edit documents for organization and structure; manage files and folders and perform record keeping.
Daily and Monthly Responsibilities:
Monitor and track all injuries (Excel spreadsheet) for OSHA reporting to ensure institute and regulatory reporting is met. Oversee and provide guidance to Institute staff on the Incident Reporting System.Respond to potential client questionnaires and manage the 3rd-party safety auditing companies in support of SwRI projects.Provide support for meetings including scheduling, managing meeting invites, taking meeting minutes, disseminating meeting agendas/minutes and updating the appropriate online home pages.Process Non-labor Transfers for hazardous waste shipments for the entire institute. Maintain databases and information systems to support radiation safety, laser safety, industrial safety and environmental management.Initiate and process purchase requisitions, check requests, and various other internal Institute forms to satisfy internal procedures and requirements.
Requirements:
Requires a high school diploma or equivalentAS degree in Administrative and clerical courses and/or AS degree is preferred10 years: Proficiency with all MSOffice Suite products, Adobe AcrobatProficiency in use of office equipment such as copiers/scanners and multi-line phone systemsAbility to communicate effectively and interact well with a diverse group including all levels of internal management, staff, and clientsMust be highly organized with a meticulous attention to detail while multitaskingA valid/clear driver's license is required
Special Requirements:
Job Locations: San Antonio, Texas
For benefits information at our San Antonio location, click here .
For benefits information at all other locations, click here .
An Equal Employment Opportunity/Affirmative Action Employer
Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disabled/Veteran
Committed to Diversity in the Workplace
Environmental and Safety Systems Department is responsible for ensuring that the operations and activities performed within the Institute are a model of excellence in environmental and safety practices.
Objectives of this Role:
Serve as receptionist for the Environmental and Safety Department workplace, promptly greeting and directing visitors to staff, answering and transferring phone calls and emails, and sorting and delivering mail.Provide general administrative support for the department to include filing, coordinating meetings and schedules, and maintaining department equipment, supplies, and shared workspaces.Provide tracking and monthly reports on behalf of the department as part of regular reporting to executive management.Manage the SwRI provided personal protective equipment programs such as safety shoes and prescription safety glasses.Provide administrative support, resolve complex administrative issues, and handle diverse routine and non-routine tasks with minimal supervision. Review and edit documents for organization and structure; manage files and folders and perform record keeping.
Daily and Monthly Responsibilities:
Monitor and track all injuries (Excel spreadsheet) for OSHA reporting to ensure institute and regulatory reporting is met. Oversee and provide guidance to Institute staff on the Incident Reporting System.Respond to potential client questionnaires and manage the 3rd-party safety auditing companies in support of SwRI projects.Provide support for meetings including scheduling, managing meeting invites, taking meeting minutes, disseminating meeting agendas/minutes and updating the appropriate online home pages.Process Non-labor Transfers for hazardous waste shipments for the entire institute. Maintain databases and information systems to support radiation safety, laser safety, industrial safety and environmental management.Initiate and process purchase requisitions, check requests, and various other internal Institute forms to satisfy internal procedures and requirements.
Requirements:
Requires a high school diploma or equivalentAS degree in Administrative and clerical courses and/or AS degree is preferred10 years: Proficiency with all MSOffice Suite products, Adobe AcrobatProficiency in use of office equipment such as copiers/scanners and multi-line phone systemsAbility to communicate effectively and interact well with a diverse group including all levels of internal management, staff, and clientsMust be highly organized with a meticulous attention to detail while multitaskingA valid/clear driver's license is required
Special Requirements:
Job Locations: San Antonio, Texas
For benefits information at our San Antonio location, click here .
For benefits information at all other locations, click here .
An Equal Employment Opportunity/Affirmative Action Employer
Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disabled/Veteran
Committed to Diversity in the Workplace
Pay Rate:
Unspecified
HR. Website URL:
https://resapp.swri.org/ResApp/Job_Search.aspx
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About Southwest Research Institute
We are R&D problem solvers providing independent, premier services to government and industry clients. Our multidisciplinary nature allows us to rapidly assemble diverse teams to tackle problems from multiple directions. We push the boundaries of science and technology to develop innovative solutions that advance the state of the art and improve human health and safety. Operating as a nonprofit since our 1947 inception, we work in the public’s best interest and toward the betterment of humanity. And as a contract R&D organization, we are here when you need us.
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