Job Title: Business & Financial Management Primary Coordinator
Posted by: Advanced Program Analytics, LLC on May 09, 2022
Location:
Washington , DC 20003Job Description:
Works directly for the PMS 400D Deputy Program Manager to provide support to the PMS 400D Business and Financial Management Lead and team.
• Provide assistance in researching and writing responses to comptroller, DASN, OPNAV, Congressional and other higher-level authority questions and inquiries.
• Support development, coordination, and/or review of time critical responses (e.g. reclama, briefings, impact/risk analysis), and provide support for time sensitive inputs for rapid responses thereto.
• Assist with developing responses to internal and external inquiries and requests for program information (i.e. regular program execution reviews) to include supporting documentation.
• Utilizing Microsoft PowerPoint and/or other briefing development software, to develop, update, and maintain program briefings and supporting documentation to include methodology, source information, and change tracking.
• Prepare budget/program briefs and presentations for senior leadership, Department of Defense Officials and Congress.
• Provide detailed reports regarding program planning or status to include ship production progress, financial performance or product areas for the Major Program Manager (MPM), Deputy MPM, Principal Acquisition Program Managers (PAPMs) and/or Branch Head use.
• Provide additional reports, as requested by the Government, to support task manager or performing activity data reviews. This includes researching and preparing inputs for Government review, performing quality assurance on deliverables, and providing assumptions and methodology to facilitate Government review and concurrence. This also includes identification of any issues or challenges that require program office attention and proposing resolutions to those issues or challenges.
• Support program office operations by accessing and understanding NAVSEA tools in the functional areas of budget, execution, and reporting. Financial tools include:
o Navy Enterprise Resource Planning (N-ERP)
o Business Warehouse (BW)
o Automated Document (AUTODOC)
o Enterprise Data Warehouse (EDW)
o Procurement Integrated Enterprise Environment (PIEE)
o Procurement Documentation (PDOCS)
o Research, Development
o Test and Evaluation Documentation (RDOCS)
o Budget Object Classification System (BOCS)
o Program Budget Information System (PBIS)
o Computer Optimized Batch Reconciliation Application (COBRA)
o Congressional Information Management System (CIMS)
• Utilize Microsoft Excel, Access, and other relevant/related database products to support large-scale data consolidation, analysis, and tracking. This includes, but is not limited to, the creation of various macro-enabled spreadsheets and databases to collect and display financial data.
• Facilitate, support, and participate in Integrated Product Teams (IPTs) as needed to improve current documented or informal processes, resolve issues or challenges, or determine improvements for efficiency savings (e.g. time efficiencies, funding efficiencies).
• Develop, update, and/or maintain standard operating procedures and training material for PMS 400D business and financial management processes. Standard operating procedures shall be detailed enough to provide an average user a step-by-step guide to complete a task/process.
• Review standard operating procedures for updates annually, at a minimum.
• Support development and improvement of program processes required to effectively operate the business and financial management tasking for PMS 400D. Process improvements may be tactical improvements, with effectiveness within three years, or strategic, with effectiveness anticipated in a timeframe greater than three years.
• Maintain electronic and electronic back up files of DDG 51 program financial history including final products, drafts, and supporting information.
• Employ effective configuration management processes for files to ensure ease of identification and usage. The contractor shall support Government-defined filing procedures and maintain all records of financial transactions, financial history, and related documents.
• Maintain financial records and funding execution history with related supporting documentation.
• Maintain execution documents and substantiating records and be able to provide in hard copy upon request.
• Assist in the review and reconciliation of Unliquidated Obligations (ULOs), unmatched disbursements, and Negative Unliquidated Obligations (NULOs).
• Reconcile accounting discrepancies across multiple accounting systems, Defense Finance and Accounting Service (DFAS), and Defense Security Cooperation Agency (DSCA) billing offices. The contractor shall assist in the Government’s reconciliation of financial transactions in legacy systems, ERP, and Paying Office records, and recommend corrective actions.
• Prepare all supporting documentation to justify the required corrections, interface with the NAVSEA comptroller, and submit documentation packages to resolve identified discrepancies.
• Assist with financial reconciliation and closeout.
• Identify and report upon closing appropriations and assist in mitigating unliquidated balances for these accounts.
• Recommend corrective action for contracts or line items with conflicting data.
• Assist with the reconciliation of all funding documents to result in matching disbursements across all financial management systems (e.g. COBRA, Navy ERP, EDA).
Basic Qualifications:
• Active DoD Secret Clearance
• Bachelor's Degree or 15+ years preferred experience
• 10 years professional experience leading a complex and high value financial team, including 5 years DoD/Navy financial management
• Funds execution experience for all types
• Knowledge of Navy ERP, reconciliation procedures, fiscal law
Preferred Qualifications:
• Master's Degree in related field: Accounting, Acquisition, Economics, Cost Estimating, Finance, or Mathematics
• DAWIA Level III BFM Certification Industry equivalent
• Contract and ERP experience for resolution of unliquidated obligations and unmatched disbursements
• Provide assistance in researching and writing responses to comptroller, DASN, OPNAV, Congressional and other higher-level authority questions and inquiries.
• Support development, coordination, and/or review of time critical responses (e.g. reclama, briefings, impact/risk analysis), and provide support for time sensitive inputs for rapid responses thereto.
• Assist with developing responses to internal and external inquiries and requests for program information (i.e. regular program execution reviews) to include supporting documentation.
• Utilizing Microsoft PowerPoint and/or other briefing development software, to develop, update, and maintain program briefings and supporting documentation to include methodology, source information, and change tracking.
• Prepare budget/program briefs and presentations for senior leadership, Department of Defense Officials and Congress.
• Provide detailed reports regarding program planning or status to include ship production progress, financial performance or product areas for the Major Program Manager (MPM), Deputy MPM, Principal Acquisition Program Managers (PAPMs) and/or Branch Head use.
• Provide additional reports, as requested by the Government, to support task manager or performing activity data reviews. This includes researching and preparing inputs for Government review, performing quality assurance on deliverables, and providing assumptions and methodology to facilitate Government review and concurrence. This also includes identification of any issues or challenges that require program office attention and proposing resolutions to those issues or challenges.
• Support program office operations by accessing and understanding NAVSEA tools in the functional areas of budget, execution, and reporting. Financial tools include:
o Navy Enterprise Resource Planning (N-ERP)
o Business Warehouse (BW)
o Automated Document (AUTODOC)
o Enterprise Data Warehouse (EDW)
o Procurement Integrated Enterprise Environment (PIEE)
o Procurement Documentation (PDOCS)
o Research, Development
o Test and Evaluation Documentation (RDOCS)
o Budget Object Classification System (BOCS)
o Program Budget Information System (PBIS)
o Computer Optimized Batch Reconciliation Application (COBRA)
o Congressional Information Management System (CIMS)
• Utilize Microsoft Excel, Access, and other relevant/related database products to support large-scale data consolidation, analysis, and tracking. This includes, but is not limited to, the creation of various macro-enabled spreadsheets and databases to collect and display financial data.
• Facilitate, support, and participate in Integrated Product Teams (IPTs) as needed to improve current documented or informal processes, resolve issues or challenges, or determine improvements for efficiency savings (e.g. time efficiencies, funding efficiencies).
• Develop, update, and/or maintain standard operating procedures and training material for PMS 400D business and financial management processes. Standard operating procedures shall be detailed enough to provide an average user a step-by-step guide to complete a task/process.
• Review standard operating procedures for updates annually, at a minimum.
• Support development and improvement of program processes required to effectively operate the business and financial management tasking for PMS 400D. Process improvements may be tactical improvements, with effectiveness within three years, or strategic, with effectiveness anticipated in a timeframe greater than three years.
• Maintain electronic and electronic back up files of DDG 51 program financial history including final products, drafts, and supporting information.
• Employ effective configuration management processes for files to ensure ease of identification and usage. The contractor shall support Government-defined filing procedures and maintain all records of financial transactions, financial history, and related documents.
• Maintain financial records and funding execution history with related supporting documentation.
• Maintain execution documents and substantiating records and be able to provide in hard copy upon request.
• Assist in the review and reconciliation of Unliquidated Obligations (ULOs), unmatched disbursements, and Negative Unliquidated Obligations (NULOs).
• Reconcile accounting discrepancies across multiple accounting systems, Defense Finance and Accounting Service (DFAS), and Defense Security Cooperation Agency (DSCA) billing offices. The contractor shall assist in the Government’s reconciliation of financial transactions in legacy systems, ERP, and Paying Office records, and recommend corrective actions.
• Prepare all supporting documentation to justify the required corrections, interface with the NAVSEA comptroller, and submit documentation packages to resolve identified discrepancies.
• Assist with financial reconciliation and closeout.
• Identify and report upon closing appropriations and assist in mitigating unliquidated balances for these accounts.
• Recommend corrective action for contracts or line items with conflicting data.
• Assist with the reconciliation of all funding documents to result in matching disbursements across all financial management systems (e.g. COBRA, Navy ERP, EDA).
Basic Qualifications:
• Active DoD Secret Clearance
• Bachelor's Degree or 15+ years preferred experience
• 10 years professional experience leading a complex and high value financial team, including 5 years DoD/Navy financial management
• Funds execution experience for all types
• Knowledge of Navy ERP, reconciliation procedures, fiscal law
Preferred Qualifications:
• Master's Degree in related field: Accounting, Acquisition, Economics, Cost Estimating, Finance, or Mathematics
• DAWIA Level III BFM Certification Industry equivalent
• Contract and ERP experience for resolution of unliquidated obligations and unmatched disbursements
Education Level:
Bachelors degree or higher
Pay Rate:
Commensurate with experience
HR. Website URL:
https://apa-llc.us/it-consultant-careers-springfield/
Security Clearance:
Secret
Travel Requirements:
Light
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About Advanced Program Analytics, LLC
Advanced Program Analytics credo is “Assisting Organizations to Increase Project Adoption Rate” by enabling people to achieve their full potential thus our mantra “People First, Business Always ™. As a professional services organization, our mission is focused on our clients’ people. It is our company’s foundational belief that when people believe that they have reached their full potential they tend to excel at helping others and be more productive. APA’s focus is on the emotional engagement of our client people. The reason for this has been summarized succinctly by the Gallup organization: People are emotional first, and rational second. Because of that, employees and customers must be emotionally engaged in order for the organization to reach its full potential. Advanced Program Analytics’ vision is to create a work environment where employees develop personally and professionally, and where employees have fun, develop advocate clients by providing valuable services, and create profit for the company. Our corporate culture encourages personal and professional growth because APA’s success depends on the talent, professionalism and commitment of its people. APA is a strengths-based organization focused on turning people talents into strengths and then turning people strengths into organizational performance that will support our clients’ needs and success.
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