Job Title: Executive Assistant, Command Level - NAVY, Pentagon, Washington, DC

Strategic Insight, Ltd. is seeking an Executive Assistant (Staff Associate) for command-level administrative services support to the client on site in the Pentagon, Washington, DC.

Strategic Insight, Ltd., established 1985, is committed to sustaining excellence and quality growth across our workforce as we strive to improve our clients' services and products. Strategic Insight staff members enjoy opportunities for growth and are provided with robust benefits from healthcare and 401K to merit bonuses. This position will give you the opportunity to make a positive impact within a collaborative team environment.

Summary

Provide executive-level assistance in program planning, scheduling, document development, edit and review, to include preparation of point and talking papers, executive summaries and executive correspondence for ASN (RD&A), Chief of Naval Operations (CNO), Commandant of the Marine Corps (CMC), SECNAV and Secretary of Defense (SECDEF). Provide graphical/documentation planning and support, project administration, program management support, event planning and administration, mail services, records, and data input.

Responsibilities include but are not limited to:
Receive direction from directors and personnel for classified and unclassified action items and draft responses for government approval. Handle classified material and documents of varying security classifications in accordance with the security classification manual or DoD or DON security instructions, directives or documentation. Prepare draft response to actions in a variety of formats including email, internal memoranda and official correspondence using both Congressional, DON and DoD executive or standard formats. Conduct director-level action item tracking. Coordinate with directors and external agency personnel to facilitate completion of action items. Coordinate with designated lead director for action item closure and help devise strategies to execute completion. Utilize DON correspondence tracking systems (DON Tracker) to manage all SECNAV, OSD and other external organizational taskers to include but not limited to: Congressional taskers; instructions, notices, manuals and acquisition correspondence. Draft briefings and concept papers by compiling data and coordinating inputs and submit to the government for approval. Schedule and manage external and external meetings, teleconferences and program reviews. Manage and maintain quality control of official files and shared online library. Manage data and file documents in accordance with official DON records management guidelines. Maintain daily liaison with Flag and SES level managers; provide executive level administrative support; receive and process incoming correspondence, reports, and instructions; implement and maintain an information system for control of all related program office documentation prepare and send government visit requests. Maintain office supply inventory and provide list to the government to reorder supplies as necessary. Prepare Defense Travel System (DTS) travel, daily binders, and daybooks for senior executives as required. Handle all aspects of onboarding and the checkout of personnel to include permanent staff, rotational staff and visitors. Interface with Naval Warfare Centers and laboratories to ensure executive correspondence and on research, development, test and engineering acquisition programs, processes and services are completed.
Success for working in this position requires:
Must have experience and be proficient with Microsoft Office graphic and office automation tools (including Microsoft Word, Excel and PowerPoint) and produce documents without errors. Must have a working knowledge of government travel system, policies and procedures. Possess experience and knowledge in proofreading and editing documents that are highly technical in nature which were created by others to ensure proper format, grammar, and style. Must possess excellent communication, customer service and telephone skills. Ability to think creatively on new concepts and various methods to share concepts. High degree of attention to detail and accuracy in completing assignments, including proof reading, grammar, and analytical skills. Ability to effectively communicate and work with others at all levels. Ability to work with sensitive and confidential information. Self-starter, goal-oriented individual who provides timely feedback on progress made on assignments. Excellent organizational skills; ability to prioritize and coordinate multiple tasks, handle complex assignments, and work in a fast paced environment. DoD acquisition/Pentagon Experience.
Education and Experience

Education: Minimum of a High School Diploma.

Minimum 4 years' experience providing executive administrative-type support to management-level and senior level personnel.

DoD Acquisition/Pentagon experience is a plus.

Mandatory Requirement: Applicants selected for this position will be subject to a Government Security Investigation and must meet eligibility for a government security clearance at the Secret level.

Team Culture

Diversity: All staff members are expected to accomplish their work in a businesslike manner, and always be courteous toward all other staff members, clients, business associates, guests, and visitors. All staff members should be treated in a manner free from bias, favoritism, and any form of illegal discrimination.

Ethics: All members of Strategic Insight should be marked by a commitment to excellence, professional integrity, self-discipline and wise judgment. Our employees reflect this by attention to detail, comprehensive staff work, and honorable behavior.

The above information has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the employee assigned to this job.

Strategic Insight, Ltd. is an equal opportunity employer. We are committed to providing equal opportunity to all applicants and employees in full compliance with all applicable state and federal laws prohibiting discrimination on the basis of race, color, age, gender, religion, national origin, disability, protected veteran status, or any other class protected by applicable state or federal law.

Equal Opportunity Employer, including disabled and veterans.