Job Title: Operations Coordinator

Cape Fox Facilities Services is seeking an Operations Coordinator to join our team in Bethesda, MD in support of the NIH.

Responsibilities:
Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks; respond to written communications Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities Note commitments made by executive level during meetings and arrange for staff implementation Independently arrange for staff member to represent organization at conferences and meetings; establish appointment priorities; reschedule or refuse appointments or invitation. Review outgoing correspondence for executive level's approval and alert writers to any conflict with the file or departure from policies or executive level's viewpoints; make recommendations to resolve problems that arise Ensure that requests for action or information are relayed to the appropriate staff; decide whether executive level should be notified of important or emergency situations Review and summarize the content of incoming materials, specially gathered information, or meetings to assist executive level; coordinate the new information with background office sources; draw attention to important parts or conflicts Develop, maintain and update spreadsheets for personnel, budget and travel actions Coordinate the preparation of a variety of items such as travel requests, professionalservice orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various forms Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities Update and develop content for web sites and monitor for currency and accuracy ofinformation Initiate training of new administrative personnel Provide intranet updates and changes Update/maintain shared calendars Coordinate meetings, workshops and courses for staff; schedule conference rooms Maintain office records including office procurements and reimbursement procedures Provide support with timekeeping duties Track, record and direct manuscripts to reviewers

Travel Requirements
0 - 10%

Shift Type

Job Type
Full-time

Date Needed By

Salary Grade

Job Requirements
Bachelor's degree in a related discipline. Four (4) years of specialized experience plus a high school diploma is equivalent to a Bachelor's degree Minimum of seven (7) years of experience in a related field Knowledge of NIH GovTrip travel system Knowledge of NIH procurement processes Experience with NIH timekeeping system Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, Access) Excellent communication skills, both oral and written Excellent analytical, organizational and time management skills
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Cape Fox Corporation, its subsidiaries and affiliates provide equal employment opportunities to all persons and prohibit employment decisions on the basis of race, religion, color, creed, national origin, sex, age, disability, political affiliation, protected veteran status, or sexual orientation. Cape Fox Corporation, its subsidiaries and affiliates offer preference to Cape Fox Corporation shareholders, descendants and other Native Americans pursuant to Public Law 100-241.

Category
Administrative / Clerical

Career Level
Experienced (Non-Manager)

Location
NIH - Bethesda, MD - Bethesda, MD 20892 US (Primary)

Education
High School