Manager, Facilities Operations

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Posted by: Institute for Defense Analyses on Mar 25, 2020


Alexandria , VA

Job Description:


Leads the Facilities & Administrative Services (F&A) organization, responsible for managing IDA’s leased and owned facilities in Virginia and DC and providing corporate oversight of IDA-owned facilities elsewhere. Ensures that IDA buildings and their services meet the needs of an evolving workforce.  Plays an integral role in planning for the acquisition of new facilities, whether owned or leased. Within areas of responsibilities, proposes and enforces policies and practices, develops the F&A indirect budget and the IDA facilities capital budget and monitors their execution; and is responsible for hiring, developing and performance management of F&A staff.

Scope of this position is primarily HQ and STPI. Has corporate oversight of IDA-owned facilities in California, New Jersey, and Maryland.  Recommends and administers the Facilities Management and Administrative Services indirect budget and the facilities capital budget for IDA- HQ and STPI. 

Serves as the primary position responsible for Facilities and Building Maintenance at SAC, STPI and HQ. Generally responsible for the management, maintenance, and renovation of office space.  Oversees services provided directly as well those contracted for using third parties. Also provides corporate oversight for IDA-C&C building maintenance, the installation of major new equipment and/or facilities modifications. Serves as IDA’s health and safety officer; remains current on OSHA, EPA, and other applicable rules and regulations at the federal, state and local level to ensure IDA compliance. Develops and/or coordinates the IDA health and safety programs. Coordinating with other units within IDA, formulates or reviews policies and practices for Facilities and Administrative Services; ensures prompt and efficient implementation, recommending use of in-house or contractor resources as appropriate. Oversees administrative services, including conference support, mail and courier services, janitorial services, shuttle transportation, food services, utility services, construction and modification work, and document reproduction; provides recommendations for improvements or changes as may be required for compliance, cost, or improved service.  Oversees building and grounds maintenance, preventive maintenance schedules, and supply inventory. Works closely and cooperatively with other functional units within IDA such as Information Technology Services, HR and Finance, to ensure that requirements are met, and strategies are evaluated or implemented as appropriate. Develops performance metrics; implements and monitors organizational and facilities capital budgets, including reallocation of funds as needed; and works on special projects as needed or as directed by the Director of Finance & Administration. Responsible for ensuring timely testing & inspection of the HQ building’s structure to determine the need for repairs/renovation.  Plans, coordinates and oversees all building repairs/renovations and installations, repairs and/or refurbishments of building equipment (telecommunications, HVAC, utilities, etc.). Reviews utilities consumption and strives to minimize costs and increase sustainability. Ensure compliance with all safety and security protocols. Has management oversight responsibilities for all facilities staff, both IDA employees and subcontracted staff. Oversees the on-site cafeteria services function at the HQ facility.
BS/BA in engineering, business, or other relevant fields of study or equivalent combination of education and experience. Minimum 7 years of increasingly responsible work experience managing facilities and building development and maintenance.   Demonstrated leadership skills Excellent project management skills Demonstrated ability to effectively manage a facilities organization budget, including facilities capital forecasting and management Experience in contract management strongly desired; ability to review relevant legal and contractual documents in areas of responsibility; interacts, as needed, with counsel. Ability to collect, analyze and evaluate a variety of facts, opinions, data and regulations to compile various reports, analyze alternatives, and make recommendations. Excellent oral and written communication and interpersonal skills; demonstrated ability to work cooperatively with all levels of staff and management and to exercise discretion and sound judgment. Experience in automating/re-engineering office procedures.

U.S. Citizenship is required
Ability to obtain and maintain a security clearance is required
Equal Opportunity Employer

Pay Rate:


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About Institute for Defense Analyses

IDA is the Institute for Defense Analyses, a not-for-profit corporation that operates three Federally Funded Research and Development Centers (FFRDCs) in the public interest: the Systems and Analyses Center, the Science and Technology Policy Institute, and the Center for Communications and Computing. IDA exists to promote national security, preserve the public welfare, and advance scientific learning by analyzing, evaluating, and reporting on matters of interest to the United States Government.

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