Job Title: Subcontracts Manager

 Subcontracts Manager is responsible for managing all assigned Subcontracts to ensure CTSC’s purchasing policies and procedures are being implemented and all current and future subcontract actions are in FAR compliance. Perform contract duties in support of CTSC’s Customs & Border Protection (CBP) contract.

Essential Duties and Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position

1. Interface with the Customs Contracts personnel and subcontractors contracting personnel to maintain continuity between CTSC and our subcontractors. Maintain all subcontracting records as required by the Federal Acquisition Regulation (FAR). Ensure subcontracting documentation is accurate and complete to include certifications and representations, CDRL’s required by the contract and maintain up to date modifications. Serves as a central repository of all assigned active and completed subcontracts in CTSC for accuracy and timely access as needed by corporate and/or management.
2. Prepare any new Request for Proposal (RFP)/Request for Quotation (RFQ)/Request for Information (RFI) activities; review requester input for risk assessment; provide advice for teaming strategies; draft/review Teaming Agreements and Non-Disclosure Agreements.
3. Provide interpretation, guidance and risk assessment to management on matters of a contractual nature. Ensure compliance with internal purchasing policies and FAR including receipt of all required requisition forms with appropriate approvals.
4. Prepare and draft RFPs, RFQs, RFIs, subcontract agreements, task orders and modifications. Ensure all documents are forwarded to Customs Contract Manager for review to comply with required “second set of eyes” policy. Effect proper distribution of all contracting actions to ensure requester is always apprised of status and receives properly-executed copies.
5. Evaluate and negotiate terms and conditions, and pricing proposals in a timely manner, ensuring price reasonableness is determined and documented in accordance with FAR requirements.
6. Receive and track Subcontract invoices.
7. Provide advice to management on any aspect of the project execution which deviates from the requirements of the Contract.
8. Assist in the preparation of proposals;
9. Research and resolve contract/subcontract issues, disputes, terms/conditions, etc.
10. Maintain the tracking and management system and serve as an adviser to the management staff on status of task orders, pending awards, outstanding pricing issues and bottlenecks that are in processes. Maintain monthly performance measures.
11. Maintain master hardcopy contracts, subcontracts, purchase order, and task order files.
12. Monitor contract cost performance; address notification of funding limitations; coordinate pursuit of new funding with the internal team
13. Possess excellent verbal and written communication skills.
14. Possess strong skills in organizing, and managing time across multiple tasks and customers needs; capable of working independently.
15. Possess analytical skills adequate to analyze pricing, terms and conditions, risks associated with proposed and existing subcontract efforts.
16. Knowledge of government acquisition laws, regulations and guidelines.
17. Extensive knowledge of the Federal Acquisition Regulation.
18. Experience on prime integration and cost plus, performance based contracts is desired.
19. Other duties as assigned

Supervision
There are no supervisory responsibilities required.

Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience
Bachelors degree or higher from an accredited college or university in business contracts, acquisition or related field plus a minimum of 5 years experience. A minimum of five (5) years government contracting experience at the journeyman level may be acceptable in lieu of the degree.

Computer Skills
Proficiency with Microsoft Word and Excel required. Deltek and Cost Point is a plus.


Certificates, Licenses, Registrations, Clearance:
Must be able to obtain and maintain the requirements of a Treasury Background Investigation. CFCM or DAWIA Level II or III Certification is a plus.

Competencies - To perform the job successfully, an individual should demonstrate the following competencies:

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.

Planning/Organizing - Prioritize and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, proposals, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills - Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation is an EOE. AA/M/F/D/V. Native preference under PL 93-638. We participate in the E-Verify Employment Verification Program.